It has been a difficult time for everyone involved in the hospitality industry this past year, but we are so looking forward to getting back to business and doing what we love to do: weddings and events!
We are excited and ready to help all our couples have their dream weddings in 2021 and beyond! We’ve been using this time to prepare for our upcoming season to ensure that we’re able to go forward with all of our events safely, including:
We are following the government’s health regulations and guidelines carefully, and will continue to update our couples on the necessary measures over the coming months.
The Sir William Mackenzie Inn is committed to employing the best standards and practices in light of COVID-19, following the applicable government protocols.
In accordance with our contractual agreements, all clients, guests, staff, vendors and anyone else in the venue must abide by any of the venue’s COVID procedures in accordance with public health and company policies.
Policies are subject to change at any time without notice. For example, we may require negative COVID test for weddings, as well as directives on vaccines depending on government protocols.
DJ’s plexiglass barriers provided by vendors or host.
Any clients, guests, staff, vendors and anyone else in the venue not complying with these policies may be denied entry and/or removed from the premises.
We cannot guarantee an illness-free venue, and any persons who choose to enter the venue accept this potential risk.
SWMI will permit the total gathering (event) capacity allowed by the provincial government in the event venue spaces in accordance with the provincial guidelines.
Any applicable guest count limits will be specific to event guests/attendees and will not include persons working to deliver event services. People at their place of work do not count towards gathering limits.
Any seated areas will be set up to allow for physical distancing between social bubble groups with at least 2m of space between seating areas.
All seated events (this applies to both the ceremony & reception) require assigned seating, with adjacent seats for persons in social bubble groups/family units. Clients must provide reception seating plans and verify social bubble groups at least two weeks in advance of the event.
Currently, our seating capacity for receptions in the ballroom is 30 guests to allow for proper distancing.
For tent receptions, our seating capacity is currently limited to 100 guests, in order to comply with Stage 3 gathering limits.
A maximum of 6 guests will be seated per table.
SWMI will maintain mandatory logs for all persons entering the venue to enable contact tracing. Couples will be required to provide a list of all guests’ first and last names, phone numbers, and email addresses at least two weeks in advance of their event date, which will be provided to public health on request. If there is a case of COVID-19 who was contagious while at the venue, public health will use that list to notify all persons who were on site.
SWMI is following Ontario public health’s recommendations for COVID prevention by implementing to the following standards:
SWMI will continue to maintain rigorous cleanliness and sanitization standards.
Every event will have a dedicated custodial attendant who will deliver cleaning and disinfectant procedures with a focus on frequently touched surfaces such as faucets, toilet flushers, doorknobs, and locks, before, during and after each scheduled event.
The venue areas accessed by any persons will be cleaned prior to and following each event.
Hand sanitizer will be available and provided by the venue.
All food and beverage can only be consumed by guests while they are seated and while at a 2m distance from any persons not in a social bubble group.
Food and beverage will be served by staff to seated guests. There are no self-serve buffet stations of open items or self-service coffee stations. Packaged/sealed or prepared items may be picked up by guests at attended tables, and taken to a seat for consumption.
Menu offerings for food and beverage may be reduced or adjusted to minimize cross-contamination and comply with health guidelines. This can include food items being individually prepared, separated and/or wrapped and served directly to each guest.
Staff ratios may increase as required to facilitate safe food service. Staff will be assigned designated preparation, service and clearing duties with protocols for transitioning between these roles if required.
Plexi barriers may be installed at beverage and food service areas as required.
The following rules currently apply in our district health unit:
For more information, please see the Haliburton, Kawartha, and Pine Ridge District Health Unit’s section on weddings here
Event Staff will abide by the following venue operational procedures:
Including photographers, DJs, florists, officiants, etc.
SWMI is not responsible for vendor compliance with any provincial and municipal regulations applicable to their type of business.
Vendor Staff will be required to comply with the following procedures:
Federal and/or Provincial Government Restrictions
In the case where an order is enacted by the Federal Canadian Government and/or Provincial Government of Ontario that prevents the delivery of the agreed upon Services as detailed in the Event Booking Agreement on the Event Date, the following option will be available to couples solely in this situation and for no other reason:
The HOST may choose to postpone the Event Date to a mutually agreed upon date with PROVIDER in the future. In such case, all deposits paid to PROVIDER will be applied to the new date. If the Event is postponed to a new date within the same calendar year as the original Event Date (ie. within 12 months), and it is the first postponement by HOST, there will be no administration fee payable to PROVIDER. If, however, the Event is postponed to a date not within the same calendar year from the original Event Date, or is not the first postponement by HOST, a non-refundable administrative fee in the amount of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) CAD will become payable by the HOST to PROVIDER as of the time of confirming the new date for the Event.
In the event the HOST chooses to postpone, 30% of anticipated costs will remain due and payable according to the original deposit schedule (ie. 6 months prior to the original Event Date), and the remainder of the deposit schedule will be updated to reflect the new date.
The HOST acknowledges and understands that the availability of new dates may be limited to a different day of the week (ie. midweek) or month of the year.
The HOST acknowledges that an alternate but comparable venue may be offered in the event the Inn becomes unavailable.
SWMI has the right to postpone an event anytime within 30 days from the event date due to COVID restrictions in the GTA, Lakeland or Muskoka region if different from Kawartha Lakes Health Unit.
If the HOST elects not to proceed with the above-noted option, all deposits received by PROVIDER are non-refundable to the HOST, with the exception of the security deposit as noted in Section 3 of the contract.